Operations Coordinator

Job Title : 🛠️ Operations Coordinator – Maintenance Dispatch, Purchasing & Admin

Why Work for Us?

At Blue Gems, we’re obsessed with building smart, efficient systems that keep vacation rentals running seamlessly. We manage over 150 short-term rental homes in Florida — handling everything from guest experience to maintenance and cleaning — so our property owners and guests can enjoy peace of mind.

We’re a lean, global team of 25+ 🌎 (primarily in LATAM) who value ownership, honesty, and making things better every day. We offer stable, long-term roles with bimonthly pay 💵 tand plenty of opportunities to grow with us.

If you thrive in a fast-paced environment, love solving urgent problems, and want to be part of a high-performing team — keep reading.

Who We Are and What We Are Looking For…

We’re looking for an Operations Coordinator who can keep calm under pressure 💪, coordinate moving parts in real time, manage purchasing for our field technicians, and ensure no maintenance task is dropped. This isn’t a quiet desk job — it’s active, high-volume coordination and problem-solving that keeps our weekends running smoothly.

Your Four Primary Responsibilities / Objectives Will Be :

• 🚨 Real-Time Maintenance Dispatch – Coordinate technicians and vendors for urgent and scheduled repairs, ensuring rapid response and smooth communication.
• 📋 Task Management & Quality Control – Triage, clean up, and optimize incoming maintenance requests in Notion for accuracy and priority.
• 📦 Purchasing & Materials Coordination – Source, order, and track parts and materials, ensuring field technicians have what they need on time.
• 🗓️ Weekday Operational Leadership – Own the Monday-Friday shift, maintaining calm and control during high-pressure turnover periods.

What Will Our Operations Coordinator Look Like?

Who You Are :

Who You Are Not :

Must-Have Qualifications :

Nice-to-Have Qualifications :

Clarity of Role :

Key 3 Responsibilities This Person Will Be Driving / Responsible For :

Define What Success Means in This Role :

Timeframe for Success :

Clarity as a Whole / Team :

This Role Owns :

This Role Does Not Own :

Compensation :

Full-time (48 hrs / week) | Monday-Friday — Eastern USA time ⏰

1 Weekend Shift Per Month

$800–$1,200 USD / month 💰

Paid Time Off (PTO) 🌴

Stable, long-term role with global team