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Executive Assistant to Chief Officers (CEO & CBO)

Executive Assistant to Chief Officers (CEO & CBO)

Orbital Kitchens - NYCporto velho, estado de rondônia, br
Há 4 dias
Descrição da vaga

Position : Executive Assistant

Level : Mid–Senior

Job type : Full-time 40h / week

Wage :   $12-$18 / hour

Reports to : CEO & CBO

Role Overview :

We’re seeking a highly organized and proactive Executive Assistant to support our Chief Officers in managing daily operations, strategic priorities, and cross-functional initiatives. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys acting as a strategic partner to senior leadership

Working time : 9 AM - 5 PM ET ( New York office hours)

⚠️ Applications will not be considered if you are unable to work these hours.

Key Responsibilities :

  • Manage complex calendars, scheduling, travel coordination , and meeting logistics across multiple time zones.
  • Prepare meeting materials , talking points, and detailed follow-up notes for internal and external discussions.
  • Handle confidential correspondence , executive communications, and report preparation for leadership.
  • Manage investor relations correspondence , including drafting professional update emails, scheduling investor calls, and maintaining accuracy in fundraising documentation and data rooms.
  • Organize and maintain digital records, files, and trackers across departments and entities.
  • Support documentation for legal, HR, and finance processes , including compliance and expense tracking.
  • Assist with personal-executive matters such as visa applications, travel planning, and reimbursements.
  • Collaborate with Finance, HR, and Operations teams to compile data and reports on company performance.
  • Ensure timely submission and accuracy of documentation and compliance filings.
  • Conduct research on markets, competitors, or potential partners to support executive decision-making.
  • Summarize insights and prepare briefs and presentations for executive review.
  • Act as a liaison between executives and internal / external stakeholders , ensuring smooth communication.
  • Draft executive summaries, announcements, and internal memos on behalf of leadership.
  • Track deadlines, action items, and deliverables across multiple projects and teams.

Qualifications / Experiences :

  • Bachelor’s degree in Business, Finance, Communications, or a related field .
  • 3–5 years of experience supporting C-level or senior executives in a corporate or fast-paced setting.
  • Demonstrated experience in startup environments, supporting fundraising, investor relations , and due diligence activities.
  • Strong written, verbal, and interpersonal communication skills .
  • Proficiency in Google Workspace , Microsoft Office Suite , and project management tools (Asana, Notion, or Monday).
  • Exceptional time management, organization, and multitasking abilities under tight deadlines.
  • Proven ability to handle confidential information with professionalism and discretion.
  • Experience with document preparation (visa, HR, finance, or compliance forms) is a strong plus.
  • Excellent English for communication, documentation, and correspondence.

    • Policies :

    Christmas bonus, performance bonus and salary raise every year 5%-10% based on performance

    Why join us :

  • Opportunity to work directly with the executive leadership team and contribute to strategic initiatives.
  • Exposure to multi-entity operations and growth projects in an international environment.
  • Collaborative, high-performance culture where your voice and expertise matter.
  • Flexible remote work setup aligned with New York office hours.

    • Website : https : / / www.orbitalkitchens.com /

    Headquarters : New York City, New York

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    Ceo • porto velho, estado de rondônia, br