Ships Agency Administrator

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.Are you passionate about the maritime industry and ready to take on an exciting role?

Join our global team at Wilhelmsen and help us shape the future of maritime operationsFounded in Norway in 1861, Wilhelmsen is a leading global maritime group providing essential products and services to the merchant fleet.

With a focus on innovation and sustainability, we're committed to shaping the future of the maritime industry.

We pride ourselves on a diverse and inclusive workplace, with over 70 countries represented across our teams.

Join us as we explore new opportunities within the energy and offshore industries.The position : We are looking for a Ships Agency Administrator to join our Ships Agency division.

In this role, you will be responsible for managing cargo documentation processes to facilitate vessel berthing and the safe loading and unloading of cargo.

Your work will directly impact the efficiency of our operations and ensure we continue to exceed customer expectations.Who you are : You are an organized and detail-oriented professional with a solid understanding of cargo documentation and port regulations.

With a strong focus on accuracy and compliance, you work independently and are driven to ensure seamless operations.

Your ability to work under pressure and manage multiple tasks will make you a valuable asset to our team.Required experience and skills : Bachelor's Degree.Knowledge of Siscomex, Mercante, PSP, and Portal Único.Understanding of Customs and Foreign Trade regulations / laws.Strong communication skills in English (both written and oral).

Proficiency in Microsoft Office.Attention to detail and excellent organizational skills.Ability to work effectively under pressure and manage workloads.Willingness to travel as needed.What you will be doing : Receipt and cross-checking of cargo documentation.Prepare export Bills of Lading and necessary documentation for cabotage shipments.Provide information regarding cargo arrival to the Consignee and the Shipper.Ensure timely issuance and release of Bills of Lading, guaranteeing vessel berthing.Input cargo information into Customs and Company systems and declare shipments in Portal Único.Monitor compliance with local port authorities' requirements and maintain organized documentation files.Support the finance team by providing controls for invoicing and tracking charges.Provide any required administrative support for the operational teamWhat we offer : Opportunity to work with a global leader in maritime services.A collaborative, innovative, and inclusive workplace.Career development and growth opportunities within a thriving industry.Applying : Interested?

If you're ready to join our team as a Ships Agency Administrator, we'd love to hear from youWork location : Santos - SPApplication deadline : 10 / 09 / 2025Follow us on social media for updates on our latest opportunitiesWPS