Facilities Coordinator (São Paulo, Brazil)

Are you passionate about delivering exceptional workplace experiences, managing vendors, and ensuring a safe, functional, and efficient office environment?

Do you have a hands-on leadership style and thrive in fast-paced, collaborative environments?

If so, this is your chance to join Novo Nordisk as our Facilities Coordinator and make a meaningful impact in supporting our teams and infrastructure.The PositionAs Facilities Coordinator, you will be responsible for the overall coordination and performance of Novo Nordisk's facilities in Brazil, ensuring smooth operations, safety compliance, vendor oversight, and a high-quality work environment.

You will manage the office's physical structure, lead outsourced teams, coordinate internal events, and act as a key partner to internal stakeholders.

Your key responsibilities include : Overseeing maintenance, inspections, and repairs, ensuring facilities, equipment, and furniture are safe, functional, and well maintained.Managing vendor relationships and service contracts, including cleaning, security, maintenance, reception, and supplies, ensuring service quality and budget alignment.Leading office space planning, including resource allocation, office moves, and reconfigurations, while supporting budget planning and negotiations with landlords.Ensuring compliance with health and safety standards, including CIPA, emergency committees, access control, audits, and workplace safety measures.Managing internal administrative routines, such as food services, mail, supplies, parking, reception, external storage, and sustainability practices.Coordinating third-party management, overseeing compliance, onboarding, daily operations, and governance of external collaborators and vendors.Supporting internal events and celebrations, managing logistics, infrastructure, and vendor coordination for events like Family Day, Kids Day, and Year-End Celebrations.QualificationsWe are looking for a proactive and experienced professional who thrives on organization, service quality, and workplace safety.

To succeed in this role, you must have : Bachelor's degree completed in Business Administration or a related field (higher education is a plus).Advanced English and strong communication skills across different levels of seniority.Experience coordinating facilities in corporate environments, including infrastructure, services, and preferably within multinational companies.Proven experience in people management, vendor and contract oversight, budget ownership, and health and safety compliance.Hands-on experience in planning and executing corporate events, celebrations, and managing third-party collaborators and contracts.About the DepartmentYou will be part of the People & Organisation (P&O) team at Novo Nordisk Brazil, supporting the full employee experience by ensuring smooth, safe, and efficient workplace operations.

Our team works closely with internal departments, third-party vendors, and leadership to deliver a functional and people-first office environment.Working at Novo NordiskAt Novo Nordisk, we don't wait for change.

We drive change.

We're a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future.

We embrace the spirit of experimentation, striving for excellence without fixating on perfection.

We never shy away from opportunities to develop, we seize them.

Working at Novo Nordisk is working toward something bigger than ourselves, and it's a collective effort.

Novo Nordisk relies on the joint potential and collaboration of its more than 69,000 employees to change the lives for the better for millions of patients living with diabetes and other chronic diseases.

Together, we go further.ContactTo complete your application, please click "Apply now" attach your CV and follow the instructions.For more information, please follow us on LinkedIn : Novo Nordisk : About | LinkedInDeadlineApply before July 9th, 2025.We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world.

We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures.

We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in.

Together, we're life changing.

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