Executive Assistant

Role Description

This is a full-time on-site role for an Executive Assistant to the Managing Director. Located in Greater Campinas, the Executive Assistant will be responsible for providing executive administrative assistance, managing the executive s diary, and offering executive support. The role may also include coordinating meetings, handling communications, and assisting with various administrative tasks to ensure the smooth operation of the Managing Director s schedule and responsibilities.

Key responsibilities - Including, but not limited to :

• calendar & schedule management
• communication coordination (e.g. : emails, phone calls, meetings, correspondences, etc)
• travel & logistics arrangements
• meeting coordination & support
• document & report preparation, handling sensitive and confidential information with the highest levels of discretion and confidentiality
• liaison & stakeholder engagement, event and project support
• translating materials and documents (providing language support during meetings, presentation, including simultaneous interpretation)
• overseeing payment control for Facilities & Utilities bills, including consumption accounts for the office and any other locations on behalf of Corlib (e.g., building maintenance, rental agreements, water, electricity, telephone bills, etc)

These key roles & responsibilities are subject to change according to the evolving needs of the company

Qualifications